Individuals attending Working Connections that live more than 50 miles away from FSCJ Downtown Campus may be eligible for up to $750 travel reimbursement. If you are getting reimbursed from the CTC grant, FSCJ will book your room and pay for the hotel directly. The cost of the hotel will be included in your $750 reimbursement.

Getting Started

Please review the following information prior to making travel arrangements. You are personally responsible for following the guidelines below. Questions and concerns should be directed to: wc@fscj.edu

Eligibility Criteria

To be eligible for this level of reimbursement, you must meet the following criteria.

• Live one or more 50 miles away from the FSCJ Downtown Campus in Jacksonville, FL
• Serve as a currently employed public school faculty or staff member
• Attend all five days of the conference - Monday morning, June 23, 2014 - Friday afternoon, June 27, 2014
• Complete end of course online surveys and action plan for using knowledge obtained
• Travel funds are available on a first come first served basis until grant travel funds are exhausted.

Covered Expenses

The $750 travel reimbursement can cover the following categories. Please click the link for detailed information about allowable expenses in each category. All are listed on the estimated_travel_worksheet_2014.pdf form. Each eligible person is funded up to $750 including hotel. The grant will cover hotel, mileage, or airfare , and per diem up to $750. Mileage or airfare will be determined by which every is most economical. We will register you and pay for the hotel. The hotel is approximately $100 per night for 5 nights which leaves about $250 for mileage (or airfare) and per diem. Since breakfast is provided at the hotel and lunch is provided at the conference, the per diem will consist of dinner for 5 nights (Sunday-Thursday). Per diem for dinner is $19 per night and mileage is reimbursed at $.445 per mile.

Expenses Not Covered

The following expenses are NOT reimbursable. The only expenses covered are the items listed in “Covered Expenses” section above. Please see detailed travel categories below for more information.

• Car rental
• Parking
• Meals (lunch will be provided at the event)
• Toll fees and gasoline purchases
• Travel agent fees
• Travel insurance or similar fees
• Hotel room upgrades, valet parking and personal expenses

Important Info

• Approved travel will be reimbursed on a first-come, first-served basis until funds are exhausted. Your travel reimbursement eligibility will be confirmed via e-mail after your registration for the event.
• Reimbursement requests will not be processed until after the event ends and after you have provided all required paperwork and original receipts as described above.
• That paperwork is due no later than June 2, 2014. If you are not able to provide all required documentation by this date, you waive your right to reimbursement
• All decisions of the FSCJ Business Office regarding travel reimbursements will be final.
• All reimbursement submissions are subject to review and approval and may not be guaranteed.

Documents:

estimated_travel_worksheet_2014.pdf

Checklist

• Complete the estimated_travel_worksheet_2014.pdf form. (Please note that at the top, “Travel START Date & Time” refers to the day and time that you left your house and “Travel END Date & Time” refers to the day and time that you returned home.)
• If you are requesting mileage, provide a Google Maps or MapQuest print-out documenting miles traveled from your home campus to the FSCJ.

Completed travel reimbursement forms should be mailed by June 2, 2014 to:

Florida State College at Jacksonville
Advanced Technology Center
NET Department Summer Working Connections
Room 213
401 West State Street
Jacksonville, FL 32202

Questions?

All questions regarding travel reimbursement should be directed to: wc@fscj.edu

Reimbursable Expenditure Details

• Provide original receipts and invoices – no copies, no faxes. Please tape all receipts to 8 ½ x 11 paper. DO NOT use staples. These will be attached to the provided “Request for Travel Reimbursement” form towards the end of the week.

Car Mileage:

You must submit a print-out of your route documenting miles traveled from your home campus, using either Google Maps or MapQuest.

The allowable mileage between two points is the shortest route between those two points. Mileage is currently reimbursed at $.445c/mile and paid to the driver only.

Toll fees will not be reimbursed. Gasoline purchases will not be reimbursed.

Local mileage, including mileage between the event venue and your event city hotel, will not be reimbursed.

Airfare:

May be allowed if most economical mode of travel. (if airfare is less than mileage)

Lodging:

The college will book your room and pay for the hotel directly. The cost of the hotel will be included in your $750 reimbursement

Valet parking, room upgrades, movies, alcohol, or any other similar personal expenses will not be reimbursed.